A complex process such as project management involves a series of sequential steps:
- Defining and formulating project requirements;
- Setting the most precise and clear goals;
- Establishment and implementation of communication between the parties involved in the project;
- Balancing project constraints: especially budget, resources, risks, deadlines, qualities;
- Communicate with the team and adjust existing plans to the materials received.
All these measures are divided into separate stages: project start-up, planning, execution and control, completion. It is the comprehensive planning, organization of tasks and project components, provision of necessary resources and control over the effectiveness of the chosen strategy – this is a key point in the management of projects with the prospect of achieving the set goal. Try to explain this topic in a little more detail.
- Initiative (ie the beginning of a project). It is a certain acquaintance with the project. Its essence and goals are defined, a team is formed according to it.
- Planning. It is the most important part of project management. As confirmed by the PMBOK in the classical methodology, this should account for approximately 50% of the total project implementation time. The difficulty is that during this stage, all the actions that the team must take to achieve a certain goal are carefully recorded. To do this, the project is first divided into parts and small problems. A specific “work schedule” is created for each position with deadlines. A list of necessary resources is also being prepared. At the same time, the planning includes periodic adjustments, as new nuances and subtasks constantly appear in the work process, some “underwater stones” of the project are revealed.
- Execution and control. This stage is replaced by the previous stage. In the ideal project management system, everything looks like this: the task is set, its implementation, control, making the necessary adjustments to the plan, the following tasks, and so on. In the execution phase, there are usually certain tools to facilitate the process: representation, time management, the Eisenhower matrix, and deleting jobs.
- Completion of the project. At this stage, the work is monitored and the initial information, instructions and regulations involved are kept. This is necessary so that even a new member of the team can understand what has been done before.
